Free template
Purchase Order Template
Create a clean, professional purchase order in minutes. Add line items, Incoterms, and totals, then download a PO as PDF or copy the text for your supplier.
Build your purchase order
PO header
Buyer & supplier
Buyer
Supplier
Line items
| Product | SKU | Qty | Unit price | Total | |
|---|---|---|---|---|---|
| $0.00 |
Totals
Terms & instructions
How to use the purchase order template
A purchase order (PO) is the buyer's official commitment to purchase goods at agreed quantities, prices, and terms. Once a supplier accepts a PO, it becomes a binding commercial document — which is why a clear, complete PO protects both sides and prevents disputes. Use this free purchase order template to issue professional POs without spreadsheets or accounting software.
Begin with the PO header: a unique PO number and the date. The PO number is essential for tracking, invoicing, and reconciliation, so keep a consistent numbering scheme. Then enter the buyer and supplier details — company name, address, and contact — so both parties are unambiguously identified on the document.
The line items table is the core of the PO. List each product with its SKU, quantity, and unit price; the template calculates each line total, the subtotal, and the grand total as you add shipping and tax. Accurate line items ensure the supplier ships exactly what you ordered and that the eventual invoice matches your records. Finish with the commercial terms: Incoterms, port of loading and destination, payment terms, delivery date, and any special instructions.
When the PO is ready, download it as a PDF to send to your supplier, or copy the text into your messaging channel. Keep each issued PO on file for order tracking and accounting. As your order volume grows, Workus can manage purchase orders end to end — generating POs from accepted quotes, tracking production and shipment, and keeping every order moving with sourcing experts on hand.
FAQ
Purchase order template FAQ
What is a purchase order?
A purchase order is a document issued by a buyer to a supplier that authorizes a purchase. It specifies the products, quantities, prices, and terms, and becomes a binding agreement once the supplier accepts it.
What is the difference between a PO and an invoice?
A purchase order is created by the buyer to request goods, while an invoice is created by the supplier to request payment after the goods are delivered. The PO number links the two for reconciliation.
What should a purchase order include?
A PO number and date, buyer and supplier details, line items with SKU, quantity and unit price, subtotal and grand total, Incoterms, ports, payment terms, delivery date, and a signature block. This template includes all of these.
How do I download or copy the purchase order?
Fill in the form, add your line items, then click Download PDF for a formatted document or Copy template to copy the text. The PDF is generated in your browser, so your data never leaves your device.
Is this purchase order template free?
Yes. It is completely free with no sign-up. You can create unlimited purchase orders and download them as PDF at no cost.
Can Workus manage purchase orders for me?
Yes. Workus can generate POs from accepted supplier quotes, track production and shipment milestones, and coordinate inspection and logistics — so your orders stay on schedule without manual follow-up.
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