Free template
RFQ Template (Request for Quotation)
A clear, professional RFQ template for sourcing suppliers. Fill in your requirements below, then download a clean PDF or copy the text to send to manufacturers.
Fill in your RFQ
Buyer information
Product requirements
Commercial terms
How to write an effective RFQ
A Request for Quotation (RFQ) is the document buyers send to suppliers to invite a price and terms for a clearly defined product. A strong RFQ removes ambiguity: the more precise your specifications, quantity, packaging, and delivery requirements, the more accurate and comparable the quotes you receive. Use this free RFQ template to capture everything a manufacturer needs to quote correctly the first time.
Start with your buyer information so suppliers know who they are dealing with and how to respond. Then describe the product in detail — name, full specifications, materials, dimensions, tolerances, and any drawings or references. Vague descriptions invite vague quotes; specific ones force suppliers to commit to what they can actually deliver. State your target quantity clearly, ideally including MOQ, a trial order quantity, and an estimated annual volume so suppliers can offer tiered pricing.
The commercial terms section is where comparability is won or lost. Specify the destination port and your preferred Incoterms (such as FOB, CIF, or DDP) so every supplier quotes on the same basis, state your required delivery date, your payment terms preference, and whether a sample is required. When all suppliers respond against the same terms, you can compare offers line by line instead of untangling inconsistent assumptions.
Once your RFQ is complete, download it as a PDF or copy the text and send it to your shortlisted suppliers. Keep a master version so each new sourcing project starts from a consistent baseline. When you are ready to scale beyond a single template, Workus can generate tailored RFQs, send them to matched suppliers, and normalize the replies into a comparison table automatically.
FAQ
RFQ template FAQ
What is an RFQ?
A Request for Quotation (RFQ) is a document a buyer sends to one or more suppliers asking for pricing and terms on a specific, well-defined product. It is typically used when requirements are clear and price is the main variable being compared.
What is the difference between an RFQ and an RFP?
An RFQ asks for a price on clearly specified goods, while an RFP (Request for Proposal) asks suppliers to propose a solution when requirements are less defined. Use an RFQ when you know exactly what you need and want to compare quotes.
What should an RFQ include?
At minimum: buyer details, product name and specifications, target quantity, packaging requirements, quality standards or certifications, destination port and Incoterms, required delivery date, and payment terms preference. This template covers all of these.
How do I download or copy this RFQ template?
Fill in the form and click Download PDF to generate a formatted document, or click Copy template to copy the text to your clipboard so you can paste it into an email or message to suppliers.
Is this RFQ template really free?
Yes. The template and PDF download are completely free with no sign-up required. The PDF is generated in your browser, so your data stays on your device.
Can Workus send RFQs for me?
Yes. Instead of emailing one template at a time, Workus AI agents generate tailored RFQs, send them to matched verified suppliers, follow up automatically, and normalize the responses so you can compare quotes side by side.
Automate your entire sourcing process with Workus
Go beyond calculators and templates. Workus AI agents generate RFQs, match verified suppliers, compare quotes, and keep your orders moving — with sourcing experts on standby.